A comprehensive Power Apps solution that replaces dozens of Excel sheets with a centralized digital platform. The system automates approvals, integrates data storage in SharePoint, and delivers dynamic process management powered by the Power Platform.
Keywords: Power Apps automation, Excel to Power Apps migration, process automation platform, Power Automate workflow, Power Platform business solution.
PROJECT HIGHLIGHTS
- Project: Integrated Sheet Automation Platform
- Development Tools: Power Apps + SharePoint + Power Automate
- Timeline: 6 business days
- Impact: 60% faster data entry; +45% process compliance
- Industry: Corporate Services & Administration
- Departments Impacted: Finance, HR, and Operations
THE DEVELOPMENT STORY
The client was struggling with a proliferation of Excel files across departments — each handling approvals, requests, and internal controls separately. This led to duplication, errors, and lack of visibility.
We developed a Power Apps application that connects all existing processes in one environment. Users can submit, review, and approve data in structured digital forms, replacing email attachments and scattered spreadsheets.
Data is securely stored in SharePoint lists, while Power Automate triggers email notifications and approval workflows. The app integrates with Power BI to visualize performance indicators like request volume, approval time, and pending actions.
The outcome: a unified, traceable, and compliant platform that replaced manual spreadsheet work with automation and control.
FEATURES & DASHBOARDS
- Multi-Process Access: Menu-driven navigation for Finance, HR, and Operations forms.
- Automated Approval Flow: Power Automate manages step-based approvals.
- Dynamic Forms: Fields adjust based on user role and process type.
- Data Integration: Real-time SharePoint backend for secure data storage.
- Analytics via Power BI: Track submission trends, SLA adherence, and bottlenecks.
- Audit Logs: Automatic registration of actions and timestamps.
KEY POINTS SUMMARY
- Consolidated 20+ Excel sheets into one Power App.
- 60% faster process execution.
- +45% compliance improvement.
- End-to-end workflow traceability.
INDUSTRY & IMPACT
- Industry: Corporate Administration & Services
- Departments Impacted: Finance, HR, Operations
Quantified Results:
- -60% manual time
- +45% compliance accuracy
- 100% process visibility
TECHNICAL DEEP DIVE
1. Architecture:
– Frontend: Power Apps canvas app with modular screens (Finance, HR, Operations).
– Backend: SharePoint lists for requests, approvals, and audit logs.
– Automation: Power Automate flows for notifications, SLA tracking, and approvals.
2. Key Power Apps Logic:
Patch(Requests, Defaults(Requests), {
Title: txtRequestTitle.Text,
Department: drpDepartment.Selected.Value,
Status: “Pending”,
CreatedBy: User().FullName,
CreatedOn: Now()
})
3. Power Automate Flow:
– Trigger: New item added in SharePoint.
– Steps: Send approval request → Wait for response → Update status → Notify requester.
4. Power BI Integration:
– Dataset connected to SharePoint.
– KPIs: Average Approval Time, Open Requests, Completion Rate.
5. Future Enhancements:
– Role-based dashboards via Power BI.
– Integration with Microsoft Teams for in-app approvals.
